Tips to stay organized among busy schedule

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Follow this simple yet effective technique to stay organised:

Your challenge is to schedule enough time for your activities but not too much. Set time limits for everything you do. Try to finish within the time allowed.

Whenever possible, set appointments to see people. Call ahead and confirm that they will be there. Schedule appointments with yourself to happen as quickly as an appointment for someone else. Actually write your¬self in on the calendar.

Do important work as early in the day as possible. Take care of routine and firefighting tasks the rest of the day. Do not schedule appointments for early in the morning. Keep this time for working without interruption on your most important tasks. If someone asks for an early hour, tell her or him you have a conflict and suggest another time.

When you are planning back-to-back appointments, do not forget to consider how long it may take you to get from one place to another. If you are driving, for instance, the time of day could be critical.

If you are failing to plan, you are planning to fail.

It’s always a good idea to allow yourself a safety valve. Assume that meetings will take at least 50 percent longer than you expect. Always allow yourself a 15-minute cushion between meetings or appointments. Schedule specific times for little jobs, after you’ve completed more important work.

People often forget about Monday morning meetings. Call Friday to remind them.
If you’re running late for meetings or appointments, call to say so. When making appointments for early morning, Monday morning, or out of town, get the person’s home number.

Arrive at appointments 5 to 10 minutes early. If you must do activities involving other people, try to schedule them early in the day.

Use color to highlight activities in your schedule, note¬book, etc. For instance, regular appointments with key staff could be highlighted in red. Tackle big jobs first thing in the morning. Don’t waste that time on newspapers, coffee, conversations, or other trivial matters.

Don’t become a slave to the clock, squelching individual uniqueness and creativity in favor of speed or schedules.

Schedule play and time off as seriously as you schedule work. Too much work and too little play is not good for anyone.

Effective Time Management Skills & Techniques 

Achieving Corporate Goals, Productivity & Deadlines

Do you find yourself overloaded with work? Feel so stretched to the limit you can’t set priorities? Exhaust yourself daily without accomplishing your goals?

In this time management training course Malaysia, you will practice techniques that will drive you to eliminate your time wasters & time thieves so that you can direct your energy towards the activities that will further your corporate goals.

Written by RACHEL KHOR 

Principal Trainer, Peak Success Abundance Sdn Bhd

From Directive Communication International & American Institute of Business Psychology:

– Certification in Colored Brain Communication
– Certification in Human Drive & Motivation
– Certification in Dynamic Speaking
– Certification in Curriculum Development
– PSMB Certified Trainer
– Certification in Neuro Linguistic Programming (NLP)
– Certification in Hypnotherapy from London College of Clinical Hypnosis (LCCH)
– 18 years corporate training experience

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